Category Archives: English

PSUG Session, Office 365

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Yesterday, PSUG’s leader: Saed Shela Introduced the Beta Version on “Office 365” to the local community.

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The Session started with What is Office 365, the products included in it for End User, features and added value of it and benefits of Using it for Enterprise companies.

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Then Speaker moved to a live DEMO starting from creating a new account up to setting it for user Desktop and took the attendees in a tour around.

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Finally he talked about the Support, Helpdesk, Privacy and Security of the product, and the plans for pricing and licensing.

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Yes, its pretty cool to use for both Technical and none Technical people Smile

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Some Advantages like Co-Authoring (multiple authors at the same time on the same document), availability on multiple browsers and platforms , Using Lync and SharePoint are some of the features this new product has.

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If you care to know more visit Office 365 Site , you can create your own Beta Account form there.

Or visit Office 365 Facebook Page 

And if you care to attend such session visit our community page on Facebook: PSUG Page

You can also Download the Slides of the Session from HERE


SharePoint 2010 For Students–Baby Steps (7)

 

SharePoint Architecture, Lets talk SharePoint Language

This blog’s goal (other than explaining SharePoint Architecture) is to simplify some variables and terms in SharePoint, that would be used in next posts, which means; from now on, we are going to talk SharePoint language;

Note: definition of terms is are not referenced to anybody or any site, they are written in my own words, it is not professional and maybe not same as Microsoft definition but my only goal here is to deliver the idea, if that was done it would be enough for me Smile

From My perspective and to make it seem easier I am going to classify the

hierarchal Levels into two categories, high level one and low level one

The high level one (which can be accessed only by administrator and includes some setting not necessarily SharePoint core ones, such as database, Active Directory, Networks and so on), this category level includes:

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Image above explains how are these pieces related to each other to form a full system:  “click on the image to see full size”

Farm: You can consider it as a container for all servers you will be using including the network connecting them –how to set Servers in a farm and on what bases  is the Administrator’s job – which is a high level and won’t be explained in this post.

Server: I think I don’t need to explain what a server is, the difference in SharePoint that, the admin will decide which server will have what, as mentioned before, you need x64 hardware, at least Windows Server 2008 R2, you can find all other Prerequisites on Mohamed’s Blog here

Most beginners will deal with a term called “a single server farm” which means that all the system will be installed on one server, meaning if you installed SharePoint on your Laptop, you can call it a single server farm

Content Database: Is the Database keeping all the data of the contents of Site Collections and everything in them – site collection is defined later in the post – 

Web Application: Although having a URL, application is a virtual term, which means you cannot see an application once you create it, application takes a port, security type and other parameters will be explained later.

“Once you install SharePoint, two applications will be automatically created, Central administration one (which admins will be able to handle all other applications, services, functionalities and features from) and a regular web application with a site collection to start from”

The other Terms when we go down the chart to smaller definitions will be considered in the low level category, they are:

040111_1834_Sharepoint22 “click on the image to see full size”

Site Collection: You can look at a site collection as a Site, but as a unique root site, that is a container of other site or sites, so you can use all of site’s functionalities on a site collection

Site: A site is a unit of independent data, users and permissions, different sites can also be different in themes, templates and so on, each site can also be a parent of other site/sites and these sites can hold other sub-sites and so on. they also can contain lists, document libraries and pages, those will be defined next.

Document Library: Can be Considered as a container of documents (word, PowerPoint. Excel. PDF, etc.) But, it does not stop to that limit, you can add special parameters to define each document of those in order to help in classifying them and search for them, those parameters are called (metadata)

An Example of metadata for document would be like (name, author, date of creation, and any other field you would like to add)

List: Container of data that is structured in a customizable way according to need.

Lists are the most important storage units in SharePoint, most of Sites’ data is stored in them, and to be more specific, Document libraries are special type of lists. and because of their importance, we are going to define them in a little bit more detailed way:

Look at a list like a table of columns and rows, columns are called fields, as in excel sheets or any type of database, each field will have a type (text, number, date, etc.)

So when you insert data to those fields you will have records (horizontal rows in table), each record is called an item that have its special parameters.

Each Item has the ability to attach a document to it in an optional way.

So what is the difference between a document library and a list ?

Well, if you are lucky enough to use them you will notice that when adding a new Item to a document library, it is essential to start a new document (or upload one to the system) then you will see a form to add the metadata of that document. in case of adding a new Item to a list, you will add the metadata, and that would be enough, then you have the option to add (attach) a document or not.

So it means that a list can contain only data while a document library has to contain documents.

Other terms you will frequently hear:

View: A way to show data of a list or a library, or we can describe it as a way of reporting for data based on some conditions and filtering criteria, like: which user is viewing data, subject,date etc..

Web Parts: part of the page that provides a specific functionality with user interface and can be customized according to need, people knows them as widgets on famous sites. like a part showing today’s weather, or a part on the side to show your contact list and so on.

Page: page is where you can see It all, views of lists, Web Parts, texts, pictures, lets just describe it as the interface of data for the end user.

all pages of site are stored in a special Document Library called Pages Library, where it has all features of the Document Library Except that instead of Documents you will find site pages

Workflow: a set of actions on an item that can be predefined by creator and used to do changes as needed when needed. like action of sending email to admin when a user adds a new Item to list, this will happen each time an item is added and it is predefined by the admin to do so.

So lets put it all together:

a Farm has a set of servers (one or more)

A server that has SharePoint Installed on have one or more Web applications

a Web Application have one or more site collections

a site collection has one or more Sites

a Site has:

  • Sub-Site/Sites
  • Document libraries
  • Lists
  • Pages
  • Views of Lists and Document Libraries

Note: What you can view,create, edit, delete, etc. of those parts depends on your Permissions that were given to you by the administrator.

I know, I listed a lot of new Information at the same time, you will be able to get them in a better way when I start introduce them to you face to face in the next post and the coming posts Smile and surely nothing new can be fully understood without live examples,  so stay tuned.

you can check out all the previous posts for SharePoint Baby Steps here


What was it like to be an MSP

Now that it’s over,, I can talk about it

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No, am not talking about my MSP experience, am talking about the stage before that..

Honestly, I hesitated talking in public about personal stuff – because I didn’t want to talk about the events and sessions we made, I loose respect for people who call themselves community people then brag about doing stuff for names and titles –

I also believe that a real life story could really help others more than numbers and facts, and my intentions are to help Smile

So here comes the drama queen Smile with tongue out:

I had a harsh experience that left me unconfident and insecure, something about not being good enough for anything, I stopped trusting my judgment on anything and I stopped enjoying anything.

To be honest, I was in a stage where I really hated being me, and as some says, I always feel like I don’t deserve good things or am not good enough for making good things either, I reached a point I thought about dropping college !.

When I was told that I was elected as an MSP, I wasn’t excited, I wasn’t excited about anything in my life back then, to be more honest, some other students really wanted it and made my life in college a living hell for that. So I went to my head department to drop that position, and that was where it all started, he laughed saying: “you are perfect for this position while they are not, you are a good speaker a good communicator and full of passion for work”, I didn’t care about all that or believe it, but had one goal back then, not to disappoint my head department who thought good things about me and trusted me for representing my University.

My biggest change was meeting the rest of the community members, watching their passion and big goals, every single unique personality, how hard they work, having purpose in life and enjoying it, was really inspiring to me, the fact that being good means working hard on one thing, doesn’t mean being perfect in it, and it will mean sucking in other things too Smile with tongue out.

I loved the fact that there are people in my life that are actually ready to help anytime, that I can count on without anything in return, I met people with same interests that I can talk with them on and on without stopping for hours, they taught me how to stop living in a shell and really live my life, how to count what achievements I made at the end of every day, how to be initiative in meeting more and more people that are the same.

I felt like I really need to work hard on myself, boundaries about nationality, gender and all other reasons why we say we can’t are actually in our head, when you start listing boundaries before listing goals, you should know that you are going the wrong way. Once you set your goals, boundaries will seem smaller.

One more thing I would love to talk about, unleash your creativity, for me it was all about stop thinking what people think of me. I reached a stage dreaming of people saying that am stupid behind me back. And it actually effected my relationship with them.

Now that it’s over, I can talk about it Smileyes, am clumsy and I am dropper (seriously I drop things even while am setting down !) I lose focus a lot –working on that – and sometimes I make really really stupid mistakes, but; no one knows you better than you, so why letting someone who doesn’t know all the facts to judge you. and I do believe now that real success is all about never quitting.

Trust me. Stop thinking what people think about you means doing everything your way, means having your special touch on stuff you do, means your personality is unique that you don’t even care that people judge based on theirs.

One last word: the other day I read this quote that enlightened me: “if you don’t enjoy hanging out with yourself how do you expect others to!”.

Too much personal info for someone who doesn’t talk about their personal life Smile with tongue out  being an MSP to me was all about finding myself and trusting it again. Hope you don’t need such an experience to do that

sorry for saying “I” too much Smile

Be well

Rand


SharePoint 2010 For Students – Baby Steps (3)

 

SharePoint 2010, the “Wheel” ..

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In case My previous Post got your attention, my guess would be that you’ve done a small online search about SharePoint, I would also guess you have seen this picture somewhere and wondered what does it mean, that’s what we are going to talk about in this post.

This Image represents Services offered by SharePoint, in other words, what can SharePoint do for you.

Lets start with “Sites”; SharePoint makes websites, I guess its obvious for anybody ! you can call it as a massive website Engine, you don’t need to be a programmer or web designer to create a Site, you simply choose a template and simple clicks and BAAM, you have a site.

Unlike most of websites among the Internet, users not only are readers in SharePoint Sites, they can edit pages, add pictures, change content, and so many options will be mentioned in later posts.

As for the term “Communities” SharePoint helps you work with other people, it can offer a collaboration Environment for its users, company wide Wikipedia’s, team sites,  shared calendars, task lists, document can be edited by several people and so on.

This Huge product gives you a place to save your “Content”, Pictures, videos, Documents, as well as Sharing them with others.

So, when Contents keep growing to be large one, you certainly need some kind of “Search” engine to find what you want as fast as possible, SharePoint have that service for you too, it has a very complex Search Engine that you can set it’s policies by yourself, it can also search for people.

You will be no longer working with data in the old conventional ways, using Insights” you can present data in very un-manual advanced ways, presenting data in ways that actually makes sense. Visio diagrams, spread sheets, dashboards and business intelligence systems. making it easier to make decisions based on the results.

SharePoint has capabilities to be extended, again, “Composites” helps you do that, you don’t have to be a programmer, you can use tools and programs such as Visio and SharePoint designer to build business workflows without writing code for instance.

It seems like I’ve talked a lot, but this is nothing compared to the options and services offered by SharePoint, you can spend months learning one section of those if you decided to go deeper, you can choose your way and be professional at it Smile .

this link might help you more : SharePoint Wheel

Hope this post helped you knowing more What SharePoint is, more is coming, stay tuned.

also you can read :

SharePoint baby steps (2)

SharePoint baby steps (1) on Mohamed Saleh, SharePoint MVP Blog