Tag Archives: learn SharePoint

SharePoint 2010 For Students–Baby Steps (7)

 

SharePoint Architecture, Lets talk SharePoint Language

This blog’s goal (other than explaining SharePoint Architecture) is to simplify some variables and terms in SharePoint, that would be used in next posts, which means; from now on, we are going to talk SharePoint language;

Note: definition of terms is are not referenced to anybody or any site, they are written in my own words, it is not professional and maybe not same as Microsoft definition but my only goal here is to deliver the idea, if that was done it would be enough for me Smile

From My perspective and to make it seem easier I am going to classify the

hierarchal Levels into two categories, high level one and low level one

The high level one (which can be accessed only by administrator and includes some setting not necessarily SharePoint core ones, such as database, Active Directory, Networks and so on), this category level includes:

ServerArchitecture_thumb1

Image above explains how are these pieces related to each other to form a full system:  “click on the image to see full size”

Farm: You can consider it as a container for all servers you will be using including the network connecting them –how to set Servers in a farm and on what bases  is the Administrator’s job – which is a high level and won’t be explained in this post.

Server: I think I don’t need to explain what a server is, the difference in SharePoint that, the admin will decide which server will have what, as mentioned before, you need x64 hardware, at least Windows Server 2008 R2, you can find all other Prerequisites on Mohamed’s Blog here

Most beginners will deal with a term called “a single server farm” which means that all the system will be installed on one server, meaning if you installed SharePoint on your Laptop, you can call it a single server farm

Content Database: Is the Database keeping all the data of the contents of Site Collections and everything in them – site collection is defined later in the post – 

Web Application: Although having a URL, application is a virtual term, which means you cannot see an application once you create it, application takes a port, security type and other parameters will be explained later.

“Once you install SharePoint, two applications will be automatically created, Central administration one (which admins will be able to handle all other applications, services, functionalities and features from) and a regular web application with a site collection to start from”

The other Terms when we go down the chart to smaller definitions will be considered in the low level category, they are:

040111_1834_Sharepoint22 “click on the image to see full size”

Site Collection: You can look at a site collection as a Site, but as a unique root site, that is a container of other site or sites, so you can use all of site’s functionalities on a site collection

Site: A site is a unit of independent data, users and permissions, different sites can also be different in themes, templates and so on, each site can also be a parent of other site/sites and these sites can hold other sub-sites and so on. they also can contain lists, document libraries and pages, those will be defined next.

Document Library: Can be Considered as a container of documents (word, PowerPoint. Excel. PDF, etc.) But, it does not stop to that limit, you can add special parameters to define each document of those in order to help in classifying them and search for them, those parameters are called (metadata)

An Example of metadata for document would be like (name, author, date of creation, and any other field you would like to add)

List: Container of data that is structured in a customizable way according to need.

Lists are the most important storage units in SharePoint, most of Sites’ data is stored in them, and to be more specific, Document libraries are special type of lists. and because of their importance, we are going to define them in a little bit more detailed way:

Look at a list like a table of columns and rows, columns are called fields, as in excel sheets or any type of database, each field will have a type (text, number, date, etc.)

So when you insert data to those fields you will have records (horizontal rows in table), each record is called an item that have its special parameters.

Each Item has the ability to attach a document to it in an optional way.

So what is the difference between a document library and a list ?

Well, if you are lucky enough to use them you will notice that when adding a new Item to a document library, it is essential to start a new document (or upload one to the system) then you will see a form to add the metadata of that document. in case of adding a new Item to a list, you will add the metadata, and that would be enough, then you have the option to add (attach) a document or not.

So it means that a list can contain only data while a document library has to contain documents.

Other terms you will frequently hear:

View: A way to show data of a list or a library, or we can describe it as a way of reporting for data based on some conditions and filtering criteria, like: which user is viewing data, subject,date etc..

Web Parts: part of the page that provides a specific functionality with user interface and can be customized according to need, people knows them as widgets on famous sites. like a part showing today’s weather, or a part on the side to show your contact list and so on.

Page: page is where you can see It all, views of lists, Web Parts, texts, pictures, lets just describe it as the interface of data for the end user.

all pages of site are stored in a special Document Library called Pages Library, where it has all features of the Document Library Except that instead of Documents you will find site pages

Workflow: a set of actions on an item that can be predefined by creator and used to do changes as needed when needed. like action of sending email to admin when a user adds a new Item to list, this will happen each time an item is added and it is predefined by the admin to do so.

So lets put it all together:

a Farm has a set of servers (one or more)

A server that has SharePoint Installed on have one or more Web applications

a Web Application have one or more site collections

a site collection has one or more Sites

a Site has:

  • Sub-Site/Sites
  • Document libraries
  • Lists
  • Pages
  • Views of Lists and Document Libraries

Note: What you can view,create, edit, delete, etc. of those parts depends on your Permissions that were given to you by the administrator.

I know, I listed a lot of new Information at the same time, you will be able to get them in a better way when I start introduce them to you face to face in the next post and the coming posts Smile and surely nothing new can be fully understood without live examples,  so stay tuned.

you can check out all the previous posts for SharePoint Baby Steps here


SharePoint 2010 For Students–Baby Steps (5) Arabic Version

 

التسمية الصحيحة للشيربوينت

SharePoint-WSS-MOSS-logo

 

هناك العديد من الاختصارات التي تظهر أمام القارئ في المراحل الأولى للتعرف على منتج الشيربوينت مثل

MOSS, WSS, SharePoint Server, SharePoint Foundation

أيها هو الصحيح ومتى يتم استعمال كل واحد منها، هذا هو هدف هذه التدوينة

.. لنبدأ

“Microsoft Office SharePoint Server”  MOSS *

وهي نسخة الشيربونت لسنة 2007

“Windows SharePoint Services”WSS *

وهي النسخة المجانية للشيربوينت 2007 (مع العلم أن النسخة المجانية لا تحتوي على جميع الميزات الموجودة في النسخة غير المجانية)

SharePoint Foundation *

النسخة المجانية من الشيربوينت 2010 (والتي لا تحتوي على جميع الميزات في النسخة غير المجانية، تماماً كما هو الحال في نسخة 2007، ومثال على ذلك مواقع النشر)

SharePoint Server *

وهي التسمية الأنسب لنسخة الشيربوينت 2010 الكاملة

اذن وللتلخيص فإن التسميات تختلف فقط في النسخ وسنوات الاصدار

 

على أمل أن تكون هذه التدوينة قد أفادتكم

للانتقال الى جميع التدوينات السابقة في السلسلة الرجاء الضغط هنا


SharePoint 2010 For Students – Baby Steps (5)

 

Is it MOSS, WSS, SharePoint Server or Foundation ?!

SharePoint-WSS-MOSS-logo

Many names come up when reading about SharePoint in general, which makes some confused about the names. this post’s goal is to distinguish the meaning of every one of them and knowing when to use each one:

MOSS: stands for “Microsoft Office SharePoint Server” ; which means SharePoint server 2007

WSS: Windows SharePoint Services; which means the Free – not all features included – Edition of SharePoint 2007

SharePoint Foundation: the free Edition of SharePoint 2010 (not all features included like Publishing sites)

SharePoint Server: is SharePoint Server 2010.

So, SharePoint server is the 2010 edition of MOSS and SharePoint Foundation is the 2010 edition of WSS.

Don’t make a mistake of calling wrong name when you go for a job interview Smile

Hope that helped.

You can check out all Baby Steps Series here.


SharePoint 2010 For Students – Baby Steps (3), Arabic Version

 

image

حلقة خدمات الشيربوينت

 

اذا أثارت موضوعاتنا السابقة اهتمامك فيما يخص الشيربوينت، من الممكن أن تكون قد قمت ببحث عن ماهية هذا المنتج، وباعتقادي أيضاً أن هذه الصورة قد مرت على ناظرك في مكان ما، وتساءلت عن ما تعنيه أو أهميتها، هذا ما سنتحدث عنه في هذه التدوينة.

هذه الصورة تمثل الخدمات المقدمة من منتج الشيربوينت، أو، بعبارة أخرى، ما يمكن أن تقدمه لك كمستخدم.

لنبدأ بـ المواقع : من المعروف أن الشيربوينت يقدم لك خدمة بناء المواقع، قد تقول: "أين الجديد!"، الأمر لا يتوقف عند هذا الحد، ليس عليك أن تكون مبرمجاً محترفاً لتقوم بانشاء موقع باستخدام الشيربوينت، كل ما عليك فعله هو اختيار النموذج المناسب لك، والقيام بعدة نقرات بسيطة بواسطة الفأرة، لتجد أن الموقع أصبح جاهزاً.

مواقع الشيربوينت تختلف عن المواقع الأخرى بأنها تسمح للمستخدم بالتفاعل بدلاً من القراءة وحدها، أي انه يمكن لأي مستخدم  تغيير محتواها، اضافة الصور، وأشياء كثيرة أخرى يمكننا التحدث عنها لاحقاً.

أما بالنسبة لـ المجتمعات، تعطيك الشيربوينت أدوات تمكنك من بناء بيئة تفاعلية تتواصل من خلالها مع الآخرين، وبناء مواقع مخصصة لهذه الأهداف، كمواقع لفرق العمل والشركات، كما يمكن تحرير نفس المستند من عدة مستخدمين كما ذكر سابقاً

هذا المنتج الضخم يوفر لك الإمكانية لحفظ المحتويات بدلاً من حفظها على جهازك، الصور والمستندات وكل ما يخصك، يمكنك بناء مكتبات خاصة بك وحفظها تحت الفئات التي تناسبك، ثم تخصيص مستوى الخصوصية الخاص بك ومشاركتها مع من تختار من المستخدمين الآخرين.

عندما تكثر المحتويات، هذا يعني أنك بحاجة لمحرك بحث لأيجاد ما يعنيك بأسرع وقت ممكن، لم يغفل مطورو الشيربوينت هذه الخاصية أيضاً، حيث قامو بتطوير محرك بحث عملاق له من الخصائص ما يمكنك من تحديد نوع البحث وتخصيصه الى أبعد الحدود، والتوسع الى البحث داخل المستندات أو بخصائصها (كتاريخ الإنشاء أو اسم المؤلف) وحتى البحث عن أشخاص أيضاً.

مع الشيربوينت، لن تتعامل مع المعلومات بالطريقة التقليدية بعد اليوم، فهي تمكنك من ترتيب المعلومات بطريقة متقدمة ومحترفة وغير يدوية، كالرسوم البيانية باستخدام برنامج الفيزيو أو جداول البيانات أو نظم الأعمال الذكية، يمكنك بعدها من القيام بأتخاذ القرارات بناء على نتائج هذه المعلومات. لذلك من الممكن اعتبار هذا المنتج منتجاً تجارياً لأصحاب الأعمال بامتياز.

هذا باختصارٍ شديد ما يمكن أن تقدمه لك الشيربوينت مع العلم أن كل مجالِ من هذه المجالات يحتاج أشهراً للدراسة والتعمق، وله المختصين والمحترفين به، لذلك يمكنك اختيار المجال الأنسب لك واحترافه.

يمكن لهذا الرابط توضيح الموضوع بشكل أكبر : حلقة خدمات الشيربوينت 

أتمنى أن تكون هذه التدوينة قد ساهمت في معرفة ماهية هذا المنتج بشكل أفضل للقارئ، كما أتمنى أن تعم الاستفادة في التدوينات القادمة أيضاً

يمكنك أيضاً قراءة هذه التدوينة باللغة الانجليزية : تعلم الشيربوينت للمبتدئين الحلقة الثالثة

كما يمكنك قراءة

 تعلم الشيربوينت للمبتدئين – الحلقة الثانية

تعلم الشيربوينت للمبتدئين – الحلقة الأولى


SharePoint 2010 For Students – Baby Steps (3)

 

SharePoint 2010, the “Wheel” ..

                                           SharePoint2010-Wheel

In case My previous Post got your attention, my guess would be that you’ve done a small online search about SharePoint, I would also guess you have seen this picture somewhere and wondered what does it mean, that’s what we are going to talk about in this post.

This Image represents Services offered by SharePoint, in other words, what can SharePoint do for you.

Lets start with “Sites”; SharePoint makes websites, I guess its obvious for anybody ! you can call it as a massive website Engine, you don’t need to be a programmer or web designer to create a Site, you simply choose a template and simple clicks and BAAM, you have a site.

Unlike most of websites among the Internet, users not only are readers in SharePoint Sites, they can edit pages, add pictures, change content, and so many options will be mentioned in later posts.

As for the term “Communities” SharePoint helps you work with other people, it can offer a collaboration Environment for its users, company wide Wikipedia’s, team sites,  shared calendars, task lists, document can be edited by several people and so on.

This Huge product gives you a place to save your “Content”, Pictures, videos, Documents, as well as Sharing them with others.

So, when Contents keep growing to be large one, you certainly need some kind of “Search” engine to find what you want as fast as possible, SharePoint have that service for you too, it has a very complex Search Engine that you can set it’s policies by yourself, it can also search for people.

You will be no longer working with data in the old conventional ways, using Insights” you can present data in very un-manual advanced ways, presenting data in ways that actually makes sense. Visio diagrams, spread sheets, dashboards and business intelligence systems. making it easier to make decisions based on the results.

SharePoint has capabilities to be extended, again, “Composites” helps you do that, you don’t have to be a programmer, you can use tools and programs such as Visio and SharePoint designer to build business workflows without writing code for instance.

It seems like I’ve talked a lot, but this is nothing compared to the options and services offered by SharePoint, you can spend months learning one section of those if you decided to go deeper, you can choose your way and be professional at it Smile .

this link might help you more : SharePoint Wheel

Hope this post helped you knowing more What SharePoint is, more is coming, stay tuned.

also you can read :

SharePoint baby steps (2)

SharePoint baby steps (1) on Mohamed Saleh, SharePoint MVP Blog