Tag Archives: SharePoint

SharePoint 2010 For Students–Baby Steps (7)


SharePoint Architecture, Lets talk SharePoint Language

This blog’s goal (other than explaining SharePoint Architecture) is to simplify some variables and terms in SharePoint, that would be used in next posts, which means; from now on, we are going to talk SharePoint language;

Note: definition of terms is are not referenced to anybody or any site, they are written in my own words, it is not professional and maybe not same as Microsoft definition but my only goal here is to deliver the idea, if that was done it would be enough for me Smile

From My perspective and to make it seem easier I am going to classify the

hierarchal Levels into two categories, high level one and low level one

The high level one (which can be accessed only by administrator and includes some setting not necessarily SharePoint core ones, such as database, Active Directory, Networks and so on), this category level includes:


Image above explains how are these pieces related to each other to form a full system:  “click on the image to see full size”

Farm: You can consider it as a container for all servers you will be using including the network connecting them –how to set Servers in a farm and on what bases  is the Administrator’s job – which is a high level and won’t be explained in this post.

Server: I think I don’t need to explain what a server is, the difference in SharePoint that, the admin will decide which server will have what, as mentioned before, you need x64 hardware, at least Windows Server 2008 R2, you can find all other Prerequisites on Mohamed’s Blog here

Most beginners will deal with a term called “a single server farm” which means that all the system will be installed on one server, meaning if you installed SharePoint on your Laptop, you can call it a single server farm

Content Database: Is the Database keeping all the data of the contents of Site Collections and everything in them – site collection is defined later in the post – 

Web Application: Although having a URL, application is a virtual term, which means you cannot see an application once you create it, application takes a port, security type and other parameters will be explained later.

“Once you install SharePoint, two applications will be automatically created, Central administration one (which admins will be able to handle all other applications, services, functionalities and features from) and a regular web application with a site collection to start from”

The other Terms when we go down the chart to smaller definitions will be considered in the low level category, they are:

040111_1834_Sharepoint22 “click on the image to see full size”

Site Collection: You can look at a site collection as a Site, but as a unique root site, that is a container of other site or sites, so you can use all of site’s functionalities on a site collection

Site: A site is a unit of independent data, users and permissions, different sites can also be different in themes, templates and so on, each site can also be a parent of other site/sites and these sites can hold other sub-sites and so on. they also can contain lists, document libraries and pages, those will be defined next.

Document Library: Can be Considered as a container of documents (word, PowerPoint. Excel. PDF, etc.) But, it does not stop to that limit, you can add special parameters to define each document of those in order to help in classifying them and search for them, those parameters are called (metadata)

An Example of metadata for document would be like (name, author, date of creation, and any other field you would like to add)

List: Container of data that is structured in a customizable way according to need.

Lists are the most important storage units in SharePoint, most of Sites’ data is stored in them, and to be more specific, Document libraries are special type of lists. and because of their importance, we are going to define them in a little bit more detailed way:

Look at a list like a table of columns and rows, columns are called fields, as in excel sheets or any type of database, each field will have a type (text, number, date, etc.)

So when you insert data to those fields you will have records (horizontal rows in table), each record is called an item that have its special parameters.

Each Item has the ability to attach a document to it in an optional way.

So what is the difference between a document library and a list ?

Well, if you are lucky enough to use them you will notice that when adding a new Item to a document library, it is essential to start a new document (or upload one to the system) then you will see a form to add the metadata of that document. in case of adding a new Item to a list, you will add the metadata, and that would be enough, then you have the option to add (attach) a document or not.

So it means that a list can contain only data while a document library has to contain documents.

Other terms you will frequently hear:

View: A way to show data of a list or a library, or we can describe it as a way of reporting for data based on some conditions and filtering criteria, like: which user is viewing data, subject,date etc..

Web Parts: part of the page that provides a specific functionality with user interface and can be customized according to need, people knows them as widgets on famous sites. like a part showing today’s weather, or a part on the side to show your contact list and so on.

Page: page is where you can see It all, views of lists, Web Parts, texts, pictures, lets just describe it as the interface of data for the end user.

all pages of site are stored in a special Document Library called Pages Library, where it has all features of the Document Library Except that instead of Documents you will find site pages

Workflow: a set of actions on an item that can be predefined by creator and used to do changes as needed when needed. like action of sending email to admin when a user adds a new Item to list, this will happen each time an item is added and it is predefined by the admin to do so.

So lets put it all together:

a Farm has a set of servers (one or more)

A server that has SharePoint Installed on have one or more Web applications

a Web Application have one or more site collections

a site collection has one or more Sites

a Site has:

  • Sub-Site/Sites
  • Document libraries
  • Lists
  • Pages
  • Views of Lists and Document Libraries

Note: What you can view,create, edit, delete, etc. of those parts depends on your Permissions that were given to you by the administrator.

I know, I listed a lot of new Information at the same time, you will be able to get them in a better way when I start introduce them to you face to face in the next post and the coming posts Smile and surely nothing new can be fully understood without live examples,  so stay tuned.

you can check out all the previous posts for SharePoint Baby Steps here


SharePoint 2010 For Students – Baby Steps (3), Arabic Version



حلقة خدمات الشيربوينت


اذا أثارت موضوعاتنا السابقة اهتمامك فيما يخص الشيربوينت، من الممكن أن تكون قد قمت ببحث عن ماهية هذا المنتج، وباعتقادي أيضاً أن هذه الصورة قد مرت على ناظرك في مكان ما، وتساءلت عن ما تعنيه أو أهميتها، هذا ما سنتحدث عنه في هذه التدوينة.

هذه الصورة تمثل الخدمات المقدمة من منتج الشيربوينت، أو، بعبارة أخرى، ما يمكن أن تقدمه لك كمستخدم.

لنبدأ بـ المواقع : من المعروف أن الشيربوينت يقدم لك خدمة بناء المواقع، قد تقول: "أين الجديد!"، الأمر لا يتوقف عند هذا الحد، ليس عليك أن تكون مبرمجاً محترفاً لتقوم بانشاء موقع باستخدام الشيربوينت، كل ما عليك فعله هو اختيار النموذج المناسب لك، والقيام بعدة نقرات بسيطة بواسطة الفأرة، لتجد أن الموقع أصبح جاهزاً.

مواقع الشيربوينت تختلف عن المواقع الأخرى بأنها تسمح للمستخدم بالتفاعل بدلاً من القراءة وحدها، أي انه يمكن لأي مستخدم  تغيير محتواها، اضافة الصور، وأشياء كثيرة أخرى يمكننا التحدث عنها لاحقاً.

أما بالنسبة لـ المجتمعات، تعطيك الشيربوينت أدوات تمكنك من بناء بيئة تفاعلية تتواصل من خلالها مع الآخرين، وبناء مواقع مخصصة لهذه الأهداف، كمواقع لفرق العمل والشركات، كما يمكن تحرير نفس المستند من عدة مستخدمين كما ذكر سابقاً

هذا المنتج الضخم يوفر لك الإمكانية لحفظ المحتويات بدلاً من حفظها على جهازك، الصور والمستندات وكل ما يخصك، يمكنك بناء مكتبات خاصة بك وحفظها تحت الفئات التي تناسبك، ثم تخصيص مستوى الخصوصية الخاص بك ومشاركتها مع من تختار من المستخدمين الآخرين.

عندما تكثر المحتويات، هذا يعني أنك بحاجة لمحرك بحث لأيجاد ما يعنيك بأسرع وقت ممكن، لم يغفل مطورو الشيربوينت هذه الخاصية أيضاً، حيث قامو بتطوير محرك بحث عملاق له من الخصائص ما يمكنك من تحديد نوع البحث وتخصيصه الى أبعد الحدود، والتوسع الى البحث داخل المستندات أو بخصائصها (كتاريخ الإنشاء أو اسم المؤلف) وحتى البحث عن أشخاص أيضاً.

مع الشيربوينت، لن تتعامل مع المعلومات بالطريقة التقليدية بعد اليوم، فهي تمكنك من ترتيب المعلومات بطريقة متقدمة ومحترفة وغير يدوية، كالرسوم البيانية باستخدام برنامج الفيزيو أو جداول البيانات أو نظم الأعمال الذكية، يمكنك بعدها من القيام بأتخاذ القرارات بناء على نتائج هذه المعلومات. لذلك من الممكن اعتبار هذا المنتج منتجاً تجارياً لأصحاب الأعمال بامتياز.

هذا باختصارٍ شديد ما يمكن أن تقدمه لك الشيربوينت مع العلم أن كل مجالِ من هذه المجالات يحتاج أشهراً للدراسة والتعمق، وله المختصين والمحترفين به، لذلك يمكنك اختيار المجال الأنسب لك واحترافه.

يمكن لهذا الرابط توضيح الموضوع بشكل أكبر : حلقة خدمات الشيربوينت 

أتمنى أن تكون هذه التدوينة قد ساهمت في معرفة ماهية هذا المنتج بشكل أفضل للقارئ، كما أتمنى أن تعم الاستفادة في التدوينات القادمة أيضاً

يمكنك أيضاً قراءة هذه التدوينة باللغة الانجليزية : تعلم الشيربوينت للمبتدئين الحلقة الثالثة

كما يمكنك قراءة

 تعلم الشيربوينت للمبتدئين – الحلقة الثانية

تعلم الشيربوينت للمبتدئين – الحلقة الأولى

SharePoint 2010 For Students – Baby Steps (2)




Ever since I started learning SharePoint, People have been asking me that question, People who have spent years in IT sector and even people who have attended sessions about SharePoint !

so,, my guess would be that everyone is kinda have a hint about what SharePoint is, but they are looking for that one simple sentence that says it all, the one making them feel like they rapped their hand around it and say : “AAH,, So that’s What SharePoint is all about !!”.

well, I don’t wanna play the bad guy here , but .. there is no such sentence Smile simply because SharePoint is not one simple thing, you don’t just go and buy a SharePoint…

so what is it !! It’s a group of Products, a platform , a collection of different technologies, all gathered to help build collaboration solutions.

With SharePoint you can build sites within Minutes ,, with Simple Clicks,, it is designed with built in templates that makes anybody (even not an IT person) Use it,, “

The thing I love about SharePoint is it’s capabilities, the infinite options that SharePoint can offer to its Users , with it you can build your own Intranet, extranet, private social network, professional network, search engine, and public-facing website.

you can even create your own blog using SharePoint, wikies, or document sharing interfaces and  Teams sites ,, Can you imagine editing the same word document with a team colleague at the same time ?!!

every one of these is a huge world by itself, as far as I know, no one has the knowledge of all about SharePoint, but once you have an Idea about what it is you can choose what tools and technologies can help build your solution, and stop worrying about learning and having fun exploring every new about it.

SharePoint and Office are close Friends, so if you don’t have troubles dealing with office, you wont find hard time dealing with SharePoint as an end user.

I think I have to mention that SharePoint is  a server product, you don’t get it and install it on your PC or Laptop ,, it’s installed on  backend systems and shared along a network,

So,, if I have got your attention and you wanna learn more about it, SharePoint MVP Mohamed Saleh Has started  a great series of posts on his Blog called baby steps , pointed to beginners and students who wanna learn about it ,,,

And I have the honor of joining him in this series by cross blogging posts, which means this post is circle 2 in the series, you can find SharePoint 2010 For Students – Baby Steps (1)” on his blog,,

Sharepoint-2010 (4)

more details are coming in next posts,,, the Two blogs will Connect with you all the way towards running the SharePoint road ,,, stay tuned Smile 

Finally .. !!!

Guess what .. I finally created a Blog !!.. well to be honest its been there for at least two months,,, and the idea for more than a year.. and now am kicking it off with the start of 2011

why so late ?! generally I love writing I just hate publishing… no offence I just don’t think my writings will interest anyone :) .. am that type of girls who focuses on the very small stuff,, like what a funny move my cat did today ,, or how I smiled watching the driver getting out his hand out the window enjoying the wind on my way to my Job, this morning ,,

My job,, Gosh I love BIT,, I had so much troubles having a passion in my Life until I met My SharePoint and BIT team, so I promised Myself something to count on,,, if I entered that door not smiling for a week on a row,, I would be loosing it and have to do some action.. its been five months now and that did not happen for even two days in a row Smile


why now ?! well,, I didn’t think I can give until I fill my smallest circle first, but I learned from My community and job that anyone can give,, you never know how a small piece of info can help someone,, another reason is having people to encourage me and push me into doing it,,

My community Smile Palestinian SharePoint User Group [PSUG] its all about giving ,, and what’s more precious than giving information’s !!


so as a fresh Graduate ,, I started learning SharePoint after graduating,, at first, it felt hard about where and how to start,, but I had mentors and leaders to show me the way “thank god for having them”,, and that’s what I decided to do,, as a community member, I’m going to try to simplify some things for beginners who have the passion to start,, more over am going to try writing technical ones in both Arabic & English to make it easier for all

My post might not have a solid line, as am learning based on projects to work on,, but again,, science has no boundaries or limits,, and you can learn from sides and from core,, as long as you learn !!!

see I told you I talk too much without focusing on one core Smile anyway I hope you like my posts and enjoy learning new stuff,, its my pleasure to have you as readers, that’s what will keep me going Smile


ooh and by the way,,, HaPpY NeW YeaR EveRyOne ….


                                                                                       Rand Z. Khalaf